Corporate Administration Officer

Job Description

We are looking for a Corporate Administration Officer to support the Boards of Directors of several group subsidiaries and to assist with key legal entity and governance activities across Northern Europe. The role acts as a central point of contact for directors, the Group Corporate Legal team, and internal and external stakeholders.

Key Responsibilities

• Coordinate Board and committee meetings across multiple subsidiaries, including agendas, board packs, and resolutions.
• Attend virtual board meetings and prepare clear minutes and corporate resolutions.
• Support the full legal entity lifecycle: incorporations, maintenance, filings, restructurings, and liquidations.
• Maintain statutory registers, corporate records, and governance data; ensure compliance with group policies and legal requirements.
• Act as a central contact for directors, Group Legal, Finance, Tax, and external advisors, supporting governance processes and improvements.

Qualifications

• Degree in Law or qualification as a paralegal / corporate governance professional.
• Experience in corporate governance, company secretarial work, or legal entity administration.
• Strong organizational skills and ability to manage multiple entities, priorities, and deadlines.
• Excellent English and German communication skills; other European languages are an advantage.
• High attention to detail, discretion with confidential information, and confidence using MS Office; experience with entity management tools is a plus.

Additional Information

Employee perks and benefits

• Employment contract for an indefinite period
• + 13th Salary
• 5% Annual bonus
• Flexible working time (core time 9-3:00)
• Home office possible 2 days a week
• Extra days of leave
• 2 Sick days per year
• Recreation allowance
• Referral program
• Travel allowance
• The third pillar of the pension scheme (up to 2,5%)
• Company mobile phone or phone allowance
• Support for professional and career growth, education and training

Compensation

Basic wage component (gross): 2000 EUR/month

This amount is our minimum offered salary. Compensation is determined based on your level, skills, experience, and qualifications.

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.