Executive Assistant

Job Description

The Executive Assistant provides high-level administrative, organisational, and strategic support to the CEO and the management team. This role combines classic EA responsibilities with project coordination, business communication, and strategic support functions depending on the location. You will act as a key connector across departments, enabling the leadership team to achieve strategic and operational goals.

Key Responsibilities

1. Executive & Administrative Support

• Manage CEO calendars, appointments, and travel arrangements.
• Coordinate steering/ leadership team meetings—including agenda preparation, logistics, equipment setup, and minute‑taking, and tracking post‑meeting actions.
• Prepare, proofread, and maintain documentation, reports, and presentations to exceptional standards.
• Serve as point of contact for corporate visitors, clients, and partners; handle confidential information with discretion.

2. Strategic & Project Support

• Support CEO in strategic and operational projects, acting as project coordinator or project manager when required.
• Support strategy execution and key initiatives; coordinate timelines, risks, and inter‑dependencies across business functions
• Prepare decision‑making materials, business analyses, and data models for leadership and corporate committees.
• Prepare content for internal and external communication, including leadership presentations.

3. Communication & Cross‑Functional Coordination

• Facilitate communication between the CEO office and internal stakeholders across departments on decisions, actions, and deadlines.
• Coordinate executive events, townhalls, and workshops for the Singapore entity

Qualifications

• Degree in Business, Communications, Engineering, or related field preferred.
• 3–7+ years of experience as an Executive Assistant or in project/consulting roles supporting senior management.
• Ability to prepare executive analyses/presentations, manage complex schedules, and deliver under time pressure with high attention to detail
• Strong organisational and administrative abilities.
• Excellent written and verbal communication skills; able to collaborate with stakeholders at all organisational levels globally.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, OneDrive)
• Proactive, open-minded, resourceful, and able to work independently with sound judgement
• High discretion and confidentiality; attention to detail and commitment to quality