Administrative Assistant Jobs

As an Administrative Assistant, you are the backbone of an organization, ensuring smooth operations through your organizational skills, attention to detail, and excellent communication abilities. The role involves providing office support, managing various administrative tasks, and assisting in daily operations. This pivotal role offers a diverse work environment with opportunities to interact with various departments and stakeholders. Administrative Assistants are essential in maintaining efficient and structured office processes. With a strong demand across industries, this role offers stability and continuous growth opportunities. The yearly salary range for Administrative Assistants typically varies based on experience, location, and industries, with the potential for growth as you gain expertise. To excel in this role, proficiency in office software, multitasking abilities, and a customer-focused approach are crucial. Achieving work-life balance while excelling in an Administrative Assistant position is key to long-term success.

About this role

Job Description

We're hiring a Senior Administrative Assistant to support three Engineering VP/SVP and their leadership team. You will go beyond traditional administrative support—you'll guide execution, understanding, and daily operating rhythm to make senior leaders more impactful. You will work onsite in Costa Mesa, CA reporting to the VP of FinOps.

What you'll do

You will manage three complex calendars in lockstep, assessing inboxes, drafting communications in each leader's voice.
You'll handle travel (international, domestic), expenses, vendor coordination, and logistics.
You'll build the weekly, monthly, and quarterly operating schedule. Staff meetings, skip-levels, QBRs, PI planning, town halls, workshops, board-adjacent prep sessions.
Take meeting minutes and help track action items from meetings when requested. Organize presentation materials, equipment ordering, office supplies etc.
Be a trusted communication liaison for executive leadership.
Identify needs and remove friction to improve leadership effectiveness
Leverage advanced AI fluency and tools to compress executive workload and efficiency. Claude, ChatGPT, Copilot, or Gemini — whatever the best tool is for the job
You'll run Leadership offsite events, Architectural summits, recognition programs, hackathons, new-hire onboarding rituals, team celebrations, wellness events, all-hands logistics.
Maintain confidentiality while supporting executive‑level priorities.

Qualifications

5+ years of administrative support experience to senior executives, supporting multiple leaders simultaneously.
Demonstrated experience coordinating corporate events or employee engagement programs across regions, time zones, and cultures.
Advanced proficiency in Microsoft Office Suite, with expertise in calendar management, meeting coordination, and email prioritization.
Experience managing complex, high-volume executive calendars across multiple time zones.
Hands-on experience coordinating complex domestic and international travel, with the judgment to adapt plans in real-time.
Experience drafting communications on behalf of executives. Fluency with Teams, SNOW, Jira, Confluence, and the major AI platforms.
Bonus if you've worked in engineering, financial services, or a Fortune 500 setting.
You MUST be able to work onsite in Costa Mesa, CA

Additional Information

Our uniqueness is that we celebrate yours. Experian's people first, inclusive and purpose driven culture is multi award-winning; World's Best Workplaces™ 2025 (Fortune Global Top 25), Great Place To Work™ in 26 countries to name a few. Check out Experian Life on social or explore our Careers Site to understand why. Experian is also proud to be an Equal Opportunity and Affirmative Action employer. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

Benefits

Great compensation package and bonus plan
Core benefits including medical, dental, vision, and matching 401K
Flexible work environment, ability to work remote, hybrid or in-office
Flexible time off including volunteer time off, vacation, sick and 12-paid holidays
Explore all our exciting benefits here: https://myexperianbenefits.com/

About Experian

Calling all authentic individuals. At the core of Experian is a mission to unlock the power of data and technology to improve our world. Learn more about working at Experian today!

Team

Claus Jepsen

Job Description

What you'll do

You will manage three complex calendars in lockstep, assessing inboxes, drafting communications in each leader's voice.
You'll handle travel (international, domestic), expenses, vendor coordination, and logistics.
You'll build the weekly, monthly, and quarterly operating schedule. Staff meetings, skip-levels, QBRs, PI planning, town halls, workshops, board-adjacent prep sessions.
Take meeting minutes and help track action items from meetings when requested. Organize presentation materials, equipment ordering, office supplies etc.
Be a trusted communication liaison for executive leadership.
Identify needs and remove friction to improve leadership effectiveness
Leverage advanced AI fluency and tools to compress executive workload and efficiency. Claude, ChatGPT, Copilot, or Gemini — whatever the best tool is for the job
You'll run Leadership offsite events, Architectural summits, recognition programs, hackathons, new-hire onboarding rituals, team celebrations, wellness events, all-hands logistics.
Maintain confidentiality while supporting executive‑level priorities.

Qualifications

5+ years of administrative support experience to senior executives, supporting multiple leaders simultaneously.
Demonstrated experience coordinating corporate events or employee engagement programs across regions, time zones, and cultures.
Advanced proficiency in Microsoft Office Suite, with expertise in calendar management, meeting coordination, and email prioritization.
Experience managing complex, high-volume executive calendars across multiple time zones.
Hands-on experience coordinating complex domestic and international travel, with the judgment to adapt plans in real-time.
Experience drafting communications on behalf of executives. Fluency with Teams, SNOW, Jira, Confluence, and the major AI platforms.
Bonus if you've worked in engineering, financial services, or a Fortune 500 setting.
You MUST be able to work onsite in Costa Mesa, CA

Additional Information

Benefits

Great compensation package and bonus plan
Core benefits including medical, dental, vision, and matching 401K
Flexible work environment, ability to work remote, hybrid or in-office
Flexible time off including volunteer time off, vacation, sick and 12-paid holidays
Explore all our exciting benefits here: https://myexperianbenefits.com/